Sunday 2 June 2013

Getting the ball rolling...

Hi friends and family!  Jeff and I are sending out our wedding invitations this week - so exciting!  Many of you already have questions about pricing, travel dates, etc. so I'd like to share some information with you to help you to determine how you will RSVP, or to help you to begin your travel planning and budgeting.  I will start by familiarizing you with our group booking plan.  Our travel agent is Kim Johnson from SellOffVacations in Saskatoon, and she will take care of everyone who chooses to reserve a spot in our group booking.

Jeff and I have a group booking through Kim, who is working with Air Canada Vacations.  Basically our group booking allows people to depart from Calgary or Toronto on the direct flight to Cancun.  DON'T WORRY if you are from Winnipeg, Saskatoon, or any other Canadian community in between.  The pricing I will share with you includes the commuter flight from wherever you are to Calgary or Toronto (prices may vary slightly if you are originating somewhere other than Winnipeg or S'toon, but not by much).  Most Saskatoon and area guests would fly out of Calgary.  Most Winnipeg and area guests would fly out of Toronto to get the best flight itinerary and price.  Obviously guests west of Calgary will also fly out of Calgary.

If you are from the US or New Zealand, you may also contact our travel agent to see if she can offer you a travel itinerary and price point that would work for you.  If not, you are always more than welcome to book on your own, online or with a local travel agent.  She has informed me that she will do her best to help out any of our guests who contact her.  I will give her our list of invited guests so that she will know who you are (and so random people can't try to get in on the deal if we didn't invite them!  Haha).  :)

Now, prices.

These prices include all taxes, and are for people staying in a Junior Suite (basic hotel resort room).  Upgrades to fancy oceanfront or beachfront walk-out rooms are available at a higher price, if you're interested.  You can talk to Kim about that and she will hook you up!

Guests flying from Saskatoon to Calgary to Cancun:

Single Occupancy: $1,915.39 per person
Double Occupancy: $1,509.39 per person
Triple Occupancy: $1,463.39 per person
Quad Occupancy: $1,441.39 per person
Child (2-5 years): $898.39 per child
Child (6-12 years): $1,193.39 per child


Child rates only valid when sharing a room with 2 paying adults** Maximum occupancy of 4 (up to 4 adults; or 3 adults and 1 child; or 2 adults and 2 children; or 1 adult and up to 2 Children)
A limited number of spaces have been reserved at the rates listed above. These will be available for booking on a first come, first serve basis or until July 21, whichever comes first. Additional seats may be secured, subject to availability at the time of booking.Listed rates are per person in Canadian dollars.
Upgrades are available (eg. Ocean view or family rooms); please inquire with your travel agent.


Travel insurance for those flying from Saskatoon/Calgary is also available and recommended.  Here are some prices:

All Inclusive Plan:
 - Family Plan: $455
 - Up to 54 Years: $135
 - 55-59 Years: $141
 - 60-64 Years: $154


Non-Medical Inclusive:
 - Family Plan: $339
 - Up to 54 Years: $113
 - 55-59 Years: $114
 - 60-64 Years: $120

Global Medical Only:

 - Family Plan: $54
 - Up to 54 Years: $27
 - 55-59 Years: $27
 - 60-64 Years: N/A


Trip Cancellation Only:
 - Family Plan: N/A
 - Up to 54 Years: $149
 - 55-59 Years: $149
 - 60-64 Years: $149


Family coverage is available to you if all family members to be insured under one policy and named in your confirmation are under age 55. The family plan covers you, your spouse, and dependent children, while traveling together.Additional coverages are available; please inquire with your travel agent for details.
If insurance is declined, a signed waiver form must be signed by each adult traveler and returned to SellOffVacations by email or post within 48 hours of booking. 

Guests flying from Winnipeg to Toronto to Cancun:

Single Occupancy: $1,873.44 per person
Double Occupancy: $1,467.344 per person
Triple Occupancy: $1,421.44 per person
Quad Occupancy: $1,399.44 per person
Child (2-5 years): $818.44 per child
Child (6-12 years): $1,146.44 per child

Child rates only valid when sharing a room with 2 paying adults** Maximum occupancy of 4 (up to 4 adults; or 3 adults and 1 child; or 2 adults and 2 children; or 1 adult and up to 2 Children)
A limited number of spaces have been reserved at the rates listed above. These will be available for booking on a first come, first serve basis or until July 21, whichever comes first. Additional seats may be secured, subject to availability at the time of booking.
Listed rates are per person in Canadian dollars.
Upgrades are available (eg. Ocean view or family rooms); please inquire with your travel agent.


Travel insurance for those flying from Winnipeg/Toronto is also available and recommended.  Here are some prices:

All Inclusive Plan:
 - Family Plan: $354
 - Up to 54 Years: $118
 - 55-59 Years: $125
 - 60-64 Years: $138


Non-Medical Inclusive:
 - Family Plan: $312
 - Up to 54 Years: $104
 - 55-59 Years: $110
 - 60-64 Years: $116

Global Medical Only:

 - Family Plan: $54
 - Up to 54 Years: $27
 - 55-59 Years: $27
 - 60-64 Years: N/A


Trip Cancellation Only:
 - Family Plan: N/A
 - Up to 54 Years: $144
 - 55-59 Years: $144
 - 60-64 Years: $144

Family coverage is available to you if all family members to be insured under one policy and named in your confirmation are under age 55. The family plan covers you, your spouse, and dependent children, while traveling together.
Additional coverages are available; please inquire with your travel agent for details.
If insurance is declined, a signed waiver form must be signed by each adult traveler and returned to SellOffVacations by email or post within 48 hours of booking. 

Booking Terms & Conditions:

- This is a group rate; a minimum of 10 adults and 5 rooms is required to receive this group rate. If the booking falls below 10 adults and 5 rooms, the group rate will no longer apply and the file will be adjusted to the original rate at the time of booking.

- A non refundable deposit of $300.00 per person is due at the time of booking. We accept all major credit cards, cash, certified cheque or debit card. Please note we cannot accept personal or company cheques.

- The balance (final payment) will be due no later than September 23, 2013. Failure to submit payment in full by this date may result in a price increase.

- Should you cancel or change your reservation once deposit has been made, penalties will apply.

- In the event of a hotel close out, the full passenger list is required within 24 hours of notification. Any unsold rooms will be returned to the hotel and no further additions or changes will be accepted.

- Air Canada Vacations' terms and conditions can be found online at http://www.aircanadavacations.com/en/contact_us/terms_and_conditions#The Caribbean & Mexico

Booking Requirements:

The following information will be required from each traveler (including infants):

- Full name as it appears on the passport (no nicknames, no exceptions)
- Date of birth (month, day & year)
- Mailing address (P.O. Box numbers are okay)

- Telephone contact information (home, work, cell)
- Email address to send invoices and tickets

- Credit card information (account number, expiry date, security code & card holder name)

In addition to the above information, please advise your agent of the following:

- Special medical or dietary needs
- If you require additional assistance while traveling (eg. wheelchair, etc)
- If you are traveling with any medical equipment (eg. CPAP machine, etc)

- Any rooming requests such as bedding and smoking preferences
- Aeroplan numbers may be added to the booking; please note Aeroplan members may only collect miles 
for themselves

**************

So folks, here we go!  This is all very exciting!  Please let me know if you have any questions or concerns.  Our guests can begin booking with Kim at SellOffVacations in Saskatoon any time now (her contact info is on the invitation you will be receiving).  We have 36 guest spaces reserved in our booking, which at this point is more than the number of friends and family who have told us that they're planning to come, which is good.  Book early to guarantee your spot though!

The $300 non-refundable deposit required for each booking is due by July 23rd!
Payment in full is due by the end of September!

Thank you to all of our friends and family that are planning to travel to México with us to share in our special day!  We are so excited!